| Unit Code | Version | Archived Date | File Size | Checksum | Actions |
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📥 Downloads
🛡️ Data Protection and Archives ▼
Automatic Archiving
When you approve a new version of a unit, the previous approved version is automatically archived as a ZIP file (e.g., BSBWHS411_v3_approved_2026-01-15.zip) containing all documents and metadata.
Safe Deletion Process
To delete runs, select them and click "Request Deletion". You will receive an email with a confirmation link. After confirming, runs enter a 7-day grace period before permanent removal.
Protected Runs
The latest approved run for each unit is protected and cannot be deleted. Finalized runs and runs in active use are also protected. Older superseded versions can be archived and deleted.
7-Year Audit Retention
All archived approved runs are retained for 7 years to meet Australian RTO audit requirements. Archives can be downloaded anytime from your Archive History for compliance reviews.
Backup Protection
System backups are created automatically and retained on a schedule (7 daily, 4 weekly, 12 monthly). Backups are immutable and cannot be deleted by RTO users - only superadmins can manage backups.
Download Before Delete
Before deleting any approved run, you can download the archive ZIP to keep a local copy. The system ensures you have access to historical versions for reference and audit purposes.
🔐 Security & Audit Protections
Show Details ▼Approval Timestamps
Every approval is timestamped with second-level precision and tracked in an immutable audit log. This provides a verifiable chain of custody for compliance reviews.
Immutable Archives
Archived runs are locked for 7 years and cannot be modified or deleted. This ensures your audit trail remains intact for regulatory compliance.
SHA-256 Checksums
Every archive file is hashed using cryptographic SHA-256 checksums. This fingerprint is stored alongside the archive to detect any tampering.
Verified Downloads
When you download an archive, the system verifies the checksum to ensure the file has not been corrupted or altered since creation.
✅ Approved Training Packs ▼
Protected Audit-Ready Content
This section contains approved training packs that have been finalised for delivery. For Australian RTO compliance:
- Download Only - Approved content cannot be deleted from this section
- 7-Year Retention - All archives are preserved for audit requirements
- Dual Notification - Any access requests notify both user and organisation admin for security
Looking to delete test runs or drafts? Use the Incomplete Runs Cleanup section below for immediate deletion without restrictions.
Select a qualification to view the folder structure
🧹 Incomplete Runs Cleanup ▼
ℹ️ Incomplete Runs
This section shows runs that were not approved - drafts, tests, failed, or cancelled. You can delete these immediately without restrictions. Approved runs must use the standard deletion workflow with confirmation.
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📚 Archive History ▼
💾 Backup Summary ▼
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🗑️ Trash ▼
| Title | Deleted On | Deleted By | Reason | Days Until Permanent Deletion | Actions |
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